Single source of truth for every seafarer

Crew Profile brings all relevant data together with a compliance-first layout: identity and passports, STCW & national certificates, medicals & vaccinations, visas & work permits, sea-service and assignments, appraisals, competencies, and training progress — all with real-time validity and clear next steps.

Identity & compliance at a glance

Passports, CDCs, CoC/CoE, discharge books with scans and verified numbers.
Medicals & vaccinations with fit-for-duty status and expiry warnings.
Visas/work permits per country with travel-readiness flags.
Status chips (Valid / Expiring soon / Expired) across all categories.

Certificates & documents

STCW, flag-state, company-specific certificates with validity tracking.
Automatic reminders and inbox tasks before expiry windows.
Digital signatures & on-line CoE validation where applicable.
Document sets per rank/vessel with missing-item detectors.

Eligibility & matrix readiness

See if a seafarer is ready for a position at a glance: rank/vessel eligibility, mandatory course coverage, tanker requirements and OCIMF context, and any gaps that must be closed before assignment.

Sea-service history & assignments

Complete timeline of sign-ons/offs with ranks, vessels, and durations.
Gap/overlap detection and verified sea-time totals for eligibility checks.
Linked contracts and attachments for audit and re-issuance.

Performance & training

Appraisals with strengths, areas to improve, and follow-ups.
Competency records and course history with pending enrollments.
Attachments, memos, and reminders for development actions.

Security, GDPR & audit

Role-based access with field-level permissions.
Full audit trail on edits, document changes, and approvals.
GDPR tooling: purpose notes, retention, and right-to-erasure workflows.

Explore other E-CMS features

Get in Touch

We'd love to hear from you. Schedule a meeting or send us a message.