E-CMS
Maritime Crew Management System for Ships
First AI-Powered Cloud Crew Management System
E-CMS is the maritime industry's first AI-powered crew management system software — a cloud-based crew management software platform that digitizes every aspect of ship crew management, from seafarer profile management and certificate tracking to crew planning, ILO rest hours, and payroll. Built for shipping and ship management companies and fleet operators worldwide.
Key Capabilities
A comprehensive platform covering every aspect of maritime crew management.
8 Role-Based Dashboards
Every user sees exactly what they need — no more, no less.
Super Admin
Full system access and user management
Administrator
System administration and reporting
Crew Manager
Crew planning, approvals, contracts
Crewing Agency Portal
Agent confirmations and fee tracking
Vessel Staff
Onboard operations and cashbox
Seafarer
Profile, documents, leave requests
Accountant
Payroll, invoicing, exchange rates
Company
Fleet oversight and KPIs
Features
Explore the full suite of E-CMS capabilities designed for maritime operations.
Seafarer's Interface
E-CMS's self-service app for crew — seafarers check assignments, sign contracts, log rest hours, review evaluations, download payslips, and find their certificates and travel documents from a phone.
Learn moreCrew Travel Expenses
Let crew submit travel-expense claims from their phone and let the office approve and reimburse them through payroll - in any currency, with receipts attached.
Learn moreCrew Planning
Visual and tabular crew planning with rank-based scheduling, matrix compatibility checks, and AI-powered candidate scoring.
Learn moreCrew Profile
Harmonized seafarer profiles with complete career history, sea service records, education, and next-of-kin data.
Learn moreCrew Certification Tracking
Automated STCW/MLC certificate verification with 60-day expiry alerts and flag-state endorsement tracking.
Learn moreSeafarers' Employment Agreement
Digital contract generation with wage breakdowns, digital signatures, multi-level approval workflow, and CoE validation via QR code.
Learn moreCrew Travel
Integrated travel coordination with Amadeus PNR parsing, flight booking management, and automated Letter of Guarantee generation.
Learn moreOCIMF Matrix & Vetting
Oil major vetting readiness with SIRE 2.0, CDI, TMSA 3.0 compliance checks and officer competency matrix calculations.
Learn moreRest Hours Record
STCW work/rest hour compliance logging with automatic violation detection -- 10h/24h and 77h/7-day minimums.
Learn moreCrew Evaluation
Structured performance evaluations with customizable questionnaires, scoring, Master assessment, and promotion tracking.
Learn moreCrew Training
Training planning and execution tracking with STCW course management and training completion records.
Learn moreCrew Expenses and Home Allotments
Multi-currency payroll with automatic wage calculations, bank allotments, cash advances, and monthly deductions tracking.
Learn moreVessel Cashbox
Monthly cash account management per vessel with transaction tracking, reconciliation, and handover procedures.
Learn moreVessel Slopchest
Complete onboard store management with inventory tracking, crew purchases, cash sales, replenishment, and monthly P&L reporting.
Learn moreMaritime Compliance Built In
E-CMS embeds regulatory compliance into every workflow — not as an afterthought, but as the foundation.
| Regulation | Scope | E-CMS Coverage |
|---|---|---|
| STCW 2010 | Training, certification, and watchkeeping standards | Certificate tracking, expiry alerts, training records, watchkeeping compliance |
| MLC 2006 | Seafarer employment agreements, working conditions | Digital SEA generation, rest hours, payroll, repatriation tracking |
| SIRE 2.0 | Tanker vetting inspections (OCIMF) | Officer competency matrix, crew composition snapshots, Q88 export |
| TMSA 3.0 | Tanker management self-assessment | Element 3 crew competence, training KPIs, evaluation audit trails |
| ILO MLC | Work/rest hour limits (10h/24h, 77h/7d) | Automated rest hours logging, violation detection, PSC-ready reports |
| ISM Code | Safety management systems | Crew evaluation records, non-conformity tracking, document control |
E-CMS vs Traditional Crew Management
See why leading ship managers are replacing spreadsheets and legacy on-premise systems with cloud crew management software.
Spreadsheets & Legacy Systems
- Manual certificate expiry tracking — missed renewals cause PSC detentions
- Crew planning via email chains — double-bookings and compliance gaps
- Rest hours recorded on paper — violations found only during inspection
- No real-time visibility across offices — decisions based on stale data
- IT infrastructure costs — servers, VPN, backup, update cycles
- Vetting preparation takes days of manual document assembly
E-CMS Cloud Platform
- Automated certificate alerts at 90, 60, 30 days — zero missed renewals
- AI-scored candidate matching with one-click relief planning
- Digital rest hours with real-time violation detection onboard and ashore
- Live data across all offices — Singapore, Hamburg, Manila, same screen
- Zero IT overhead — SaaS with automatic updates, no servers to maintain
- Instant crew matrix export — SIRE 2.0 preparation in minutes, not days
Ship Crew Management Software for Every Vessel Type
E-CMS is purpose-built for the operational realities of every commercial vessel class — from oil tankers under SIRE 2.0 to bulk carriers, container ships, gas carriers, and offshore support vessels.
Oil & Chemical Tankers
STCW V/1-1 Basic and Advanced Oil/Chemical Tanker endorsement tracking, OCIMF SIRE 2.0 officer-matrix preparation, and CDI inspection document assembly from a single crew database.
Gas Carriers (LNG / LPG)
STCW V/1-2 Basic and Advanced Liquefied Gas Tanker endorsement tracking, IGC Code Chapter 18 crew familiarization records, and STCW VIII/1 + MLC A2.3 rest-hours compliance.
Bulk Carriers
IMSBC and BLU Code crew familiarization records, manning verification against the flag-state Minimum Safe Manning Document, and rapid PSC document assembly during short port calls.
Container Ships
Multi-port crew-change orchestration with Amadeus PNR parsing, automated Letters of Guarantee for crew travel, and reduced sign-on/off coordination overhead across global terminal calls.
Offshore Support Vessels (OSV)
OPITO BOSIET / FOET / HUET certificate expiry alerts, Nautical Institute DP operator certificate tracking with IMCA M-117 experience records, and OVID / OVMSA evidence assembly.
Ro-Ro & Passenger
STCW Regulation V/2 training and endorsement tracking for passenger and ro-ro passenger ships, including crowd management, crisis management, and passenger safety per STCW Code A-V/2.
Operating a different fleet profile? Talk to us about ship-specific configuration for cruise, livestock, heavy-lift, dredging, and research vessels.
What Our Clients Say
Ship managers and fleet operators trust E-CMS for their cloud crew management operations.
After the E-CMS demo we realised that our current system — and every competitor we had evaluated — is at least 25 years behind in technology, speed, procedures, and user experience.
HR Manager
Ship Management Company, Singapore
Moving to E-CMS cloud platform eliminated our server maintenance headaches overnight. Our crewing team now accesses the system from three offices across different countries without any VPN issues.
Fleet Personnel Manager
Tanker Management Company, Germany
Sealogic developed a state-of-the-art cloud-based crewing program that fully complies with our very high requirements as a gas tanker manager. The ongoing 24/7 service is exceptional — even when sudden new demands arise, Sealogic adapts its software immediately for our international offices, our ships, and our seamen.
HR Director
Gas Tanker Management Company, Germany
Measured Impact
AI That Multiplies Your Crew Office
With 17 specialized tools spanning 98 data models, E-CMS transforms the crew officer workday. Tasks that consumed 60–70% of their time on data lookup and compilation now take 5–10%. The “doubles capacity” claim is actually conservative.
Morning Operational Check
Fleet status, expiring certificates, manning gaps, and pending actions — compiled and ready before coffee.
Relief Candidate + Compliance Check
Find qualified, available, compliant relief across the entire pool — STCW, flag state, and contract rules verified instantly.
Weekly Fleet Review
Cross-vessel manning, rotation forecasts, budget variance, and compliance posture — one query, full picture.
Ad-hoc Compliance Query
“Which officers on MV Atlas have CRA expiring within 60 days?” — answered before you finish typing.
Fleet-Wide Optimal Relief Plan
AI evaluates every vessel, every position, every constraint — rank, nationality, certification, budget, travel logistics — and returns a ranked plan in a single query.
Scales with you
Built for fleets of any size
Run your whole fleet on a platform that's yours alone. A standard E-CMS deployment comfortably handles up to 200 vessels and thousands of seafarers; for larger fleets, horizontal scaling extends to several thousand vessels with no loss of performance. Each operator gets a dedicated, fully isolated deployment — its own application and database. In production today, one deployment runs 55 vessels and 3,340 active seafarers.
Your own isolated instance
Each operator runs on a dedicated server and database. Your crew data is never co-mingled with another company's — a clean answer for security and vetting reviews.
Up to 200 vessels, standard
A standard E-CMS deployment comfortably runs up to 200 vessels and thousands of seafarers — dedicated to you, with no special tuning.
Scales to thousands
Running a very large fleet? Horizontal scaling extends a single operation to several thousand vessels with no loss of performance.
Grows with you
Go from one ship to hundreds in the same system — adding a vessel takes a few clicks, with no new install or migration.
Roles for every team
Office staff, superintendents, accounting and crew each get exactly the access they need — across your whole fleet, in one system.
Everyone on the same live picture
Your whole office and fleet work in one shared environment, so a confirmed crew change, an approval or an uploaded document shows up for everyone instantly — no refreshing, no syncing copies.
Live in production today — one deployment running a full managed fleet.
Crew Management Software FAQs
What is maritime crew management software?
How does maritime crew management work?
What's the difference between a crew management system and crew management software?
Are seafarer documentation services included in E-CMS?
Does E-CMS comply with ILO rest hours requirements?
Which vessel types does E-CMS support?
How many vessels can E-CMS handle?
Is E-CMS suitable for large fleets?
Ready to Modernize Your Crew Management?
Discover how Sealogic E-CMS can streamline operations, ensure compliance, and give you real-time visibility across your entire fleet.