E-CMS: Maritime Crew Management Software Built for Real-World Shipping Operations
E-CMS is a cloud-based crew software platform that unifies planning, documents, compliance, training, and payroll in one all-in-one crew management system. Built as a maritime crew management software and seafarer management system for shipowners, managers, and manning agencies, it delivers an integrated crewing solution that scales cleanly from five to five hundred vessels.
Why Traditional Crew Management Methods No Longer Work
Email threads and spreadsheets aren’t designed for global crewing. They create data duplication, hide context in private files, and invite human error. Compliance exposure grows when rest hours, contracts, and certificates live in separate tools — proving alignment with MLC 2006 or OCIMF becomes rework. Fragmented systems slow decisions, inflate costs, and reduce transparency across offices and vessels.
What is E-CMS — A Modern Crew Management System
E-CMS is a cloud-native, maritime-specific platform that centralizes crew data and embeds shipping rules. It’s an all-in-one crew management system with support for global regulations and MLC-compliant crew management: contracts, rest hours validation, audit trails, and role-based access. The result is a connected workspace that keeps data consistent and inspections predictable.
Experience E-CMS in Action
We maintain a live demo environment at demo.sealogic.eu so you can explore the system. For security reasons, demo login credentials are provided on request.
Key Features of E-CMS
Audit-ready record per seafarer: IDs, CoCs, STCW/flag certs, medicals, visas, sea service, training, appraisals, validity badges, reminders.
Read More...Create and version contracts on predefined or custom wage scales; align with company/flag templates and approvals.
Plan rotations, approvals and documentation; track history and outcomes for audits and KPIs.
Flights, transfers, visas and guarantee letters — joined up with crew plans and policies.
Automated OCIMF matrix and Top-4 partner checks; TMSA-aligned evidence for vetting.
ILO-approved logic; real-time validation with rolling windows; endorsements and exports.
Rank-specific evaluations, neutral scale (1–5 with 3 neutral), OMB/MID/FIN flows, crew feedback.
In-house, drills, webinars, external courses — expiries and gaps surfaced for action.
Per-bank monthly allotments, due-day logic, cash advances/paid onboard; automatic posting to payroll.
Per-currency cashbox with FX rates; CTM, provisions, waste, certificates; PDF/XLSX exports.
End-to-end vessel stores: stock lifecycle, crew sales, month close, exports; feeds payroll automatically.
Role-based access, audit logs, encryption; GDPR-aligned controls by design.
Crew portal on mobile/tablet/PC — documents, schedules, evaluations, payslips.
Managed import from spreadsheets/legacy tools; parallel runs for a smooth cutover.
Who Benefits from E-CMS? (Use Cases)
- Crewing departments that need dependable rotation control, validations, and clean audit evidence.
- Manning agencies standardizing operations across multiple principals in one integrated crewing solution.
- DPAs and superintendents seeking transparent oversight with MLC-compliant crew management reporting.
- Shipping HR teams aligning contracts, payroll, training, and data protection across fleets.
- Fleet operators scaling from 5 to 500 vessels without losing consistency or speed.
Business Benefits of Using E-CMS
- Reduced admin costs and fewer manual errors via standardized workflows and automation.
- Improved data accuracy and transparency — one crew management system for office and vessel.
- Faster audit preparation with ready-made reports, evidence trails, and reproducible snapshots.
- Higher crew satisfaction through a mobile portal for schedules, documents, and payslips.
- Scalability from small teams to enterprise fleets with role-based access and controls.
Compliance & Security You Can Trust
E-CMS supports MLC 2006 requirements across contracts, rest hours, and documentation and aligns with TMSA and OCIMF standards. GDPR-aligned data protection includes encryption in transit and at rest, detailed audit logs, and SSO/MFA. Role-based permissions ensure the right people see the right data across shore and ship — a foundation for modern maritime crew management software.
Easy Implementation & Data Migration
Move off spreadsheets or legacy tools with guided onboarding. Our team maps data, imports history, and configures rules, wage scales, and vessel profiles. Training and parallel runs ensure a clean cutover. Secure APIs and connectors integrate with payroll, travel, identity (SSO/MFA), and DMS — delivering an integrated crewing solutionfrom day one.
Ready to Transform Your Crew Management?
See how an all-in-one crew management system simplifies daily work for HR Directors, Crew Managers, and Managing Directors. Book a demo and get a tailored walkthrough with your use cases.
FAQ
What is crew management software?
- Centralizes seafarer records, rotations, documents, training, and payroll in one place.
- Replaces manual spreadsheets with auditable, standardized workflows.
- Improves compliance readiness and speeds up approvals and audits.
- Delivers mobile access so crew can self-serve documents and schedules.
How does E-CMS differ from other solutions?
- Purpose-built for maritime — not a generic HR app repurposed for shipping.
- Combines crew planning software, a seafarer management system, and a crew payroll and planning tool.
- Embedded validations (MLC rest hours, OCIMF matrix) reduce manual checks.
- Cloud-based with open APIs to connect travel, payroll, identity, and DMS.
Is E-CMS compliant with MLC 2006?
- Yes — supports contracts, MLC-compliant crew management of rest hours, and evidence for inspections.
- Explainable validation, endorsements, and reproducible reports aid audits.
- Role-based permissions and logs provide traceability and control.
Can E-CMS integrate with existing systems?
- Secure APIs/connectors for payroll, travel, identity (SSO/MFA), and Document Management Systems.
- Imports and webhooks keep downstream systems synchronized.
- The result is an integrated crewing solution with fewer manual steps.
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