Crew Travel Expenses
Let crew submit travel-expense claims from their phone and let the office approve and reimburse them through payroll - in any currency, with receipts attached.
Crew Travel Expenses turns reimbursements into a simple, paperless workflow between seafarers and the crewing office.
Crew members log a claim directly from their travel page in just a few taps. They snap a photo of the receipt, then add the category, date, a short description, and the amount in their contract currency. Every claim generates a clean PDF record with the receipt attached.
Once submitted, the claim lands in the office's expense review panel. Approvers see the full details and receipt, then approve or reject with one click. Approved claims are booked straight into crew expenses and flow automatically into the next payslip as a "Travel Expenses Reimbursement" earning line, with no re-keying and no spreadsheets. The seafarer is notified instantly in-app, by push, and by email whether their claim was approved or declined.
Key benefits
Mobile-first for crew: snap, fill, and submit a claim in under a minute, from anywhere.
Receipt-backed: every claim includes a photo of the receipt for full proof of spend.
One-click office approval: review, approve or reject, with the crew member notified automatically.
Seamless payroll: approved expenses appear on the payslip automatically.
Audit-ready and private: every claim is recorded as a PDF, with no third-party data processing.
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