Privacy Policy

1. Introduction

Sealogic Ltd. ("Sealogic", "we", "our", or "us") is committed to protecting the privacy and security of your personal data. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website or use our services, including the E-CMS (Enterprise Crew Management System) platform.

Sealogic Ltd. is registered in Cyprus with its office at 6 Alexandrias Street, Limassol 3011, Cyprus. For any privacy-related inquiries, please contact us at support@sealogic.eu.

2. Information We Collect

2.1 Information You Provide

• Contact information: name, email address, phone number, company name when you submit forms, request demos, or contact us.
• Account information: credentials and profile data when you register for or use our platform.
• Communications: records of correspondence when you contact our sales or support teams.

2.2 Information Collected Automatically

• Usage data: pages visited, time spent on pages, links clicked, and other interaction data.
• Device information: browser type, operating system, device identifiers, and IP address.
• Cookies: we use essential and analytical cookies to improve your experience. See Section 7 for details.

3. How We Use Your Information

We use collected information for the following purposes:

• Providing, operating, and maintaining our services and platform.
• Processing and responding to your inquiries and demo requests.
• Sending service-related communications and updates.
• Analysing usage patterns to improve our products and user experience.
• Ensuring the security and integrity of our systems.
• Complying with legal obligations and regulatory requirements.

4. Legal Basis for Processing

We process your personal data based on the following legal grounds under the GDPR:

• Contractual necessity: to perform our obligations under service agreements.
• Legitimate interests: to improve our services, ensure security, and communicate with you about relevant offerings.
• Consent: where you have explicitly opted in, such as for marketing communications.
• Legal obligation: to comply with applicable laws and regulations.

5. Data Sharing and Disclosure

We do not sell your personal data. We may share your information with:

• Service providers: trusted third parties who assist in operating our platform (hosting, analytics, email services), bound by data processing agreements.
• Legal authorities: when required by law, regulation, or legal process.
• Business transfers: in connection with a merger, acquisition, or sale of assets, with appropriate safeguards.

6. Data Retention

We retain personal data only for as long as necessary to fulfil the purposes outlined in this policy, or as required by law. Contact and inquiry data is retained for up to 24 months after your last interaction. Platform user data is retained for the duration of the service agreement plus any legally required retention period.

7. Cookies and Analytics

Our website uses the following types of cookies:

• Essential cookies: required for the website to function properly (session management, CSRF protection). These cannot be disabled.
• Analytics cookies (Google Analytics 4): help us understand how visitors interact with our website, including pages visited, time on page, navigation paths, and engagement metrics. We use Google Analytics 4 with IP anonymisation enabled. Analytics cookies are only activated after you provide explicit consent through our cookie banner.
• Marketing cookies (LinkedIn Insight Tag): allow us to measure the effectiveness of our LinkedIn campaigns, enable retargeting, and understand professional demographics of our website visitors. The LinkedIn Insight Tag is only activated after you provide explicit consent through our cookie banner.

Google Analytics collects data such as page views, session duration, bounce rate, and traffic sources. This data is processed by Google LLC in accordance with their Privacy Policy. We have a Data Processing Agreement with Google and have enabled IP anonymisation to limit the personal data collected.

LinkedIn collects data such as page URLs visited, referrer URLs, IP addresses, device characteristics, and timestamps. This data is processed by LinkedIn Corporation in accordance with their Privacy Policy. We use this data solely to measure campaign performance and understand our professional audience.

You can manage your cookie preferences through our cookie consent banner, your browser settings, or by installing the Google Analytics Opt-out Browser Add-on. You can opt out of LinkedIn tracking at LinkedIn Ad Preferences.

8. Your Rights

Under the GDPR and applicable data protection laws, you have the right to:

• Access the personal data we hold about you.
• Rectify inaccurate or incomplete data.
• Erase your personal data under certain circumstances.
• Restrict or object to the processing of your data.
• Data portability: receive your data in a structured, commonly used format.
• Withdraw consent at any time where processing is based on consent.

To exercise any of these rights, please contact us at support@sealogic.eu.

9. Data Security

We implement appropriate technical and organisational measures to protect your personal data, including encryption in transit and at rest, access controls, regular security assessments, and secure development practices.

10. International Transfers

Your data may be transferred to and processed in countries outside the European Economic Area (EEA). In such cases, we ensure that adequate safeguards are in place, such as Standard Contractual Clauses approved by the European Commission.

11. Changes to This Policy

We may update this Privacy Policy from time to time. Changes will be posted on this page with an updated "Last updated" date. We encourage you to review this policy periodically.

12. Contact Us

If you have any questions about this Privacy Policy or our data practices, please contact us:

• Email: support@sealogic.eu
• Address: 6 Alexandrias Street, Limassol 3011, Cyprus
• Phone: +357 99 143 895