E-PMS E-PMS

E-PMS - Planned Maintenance System for Ships

Offline on board. Connected ashore. Evidence-grade by design.

Sealogic E-PMS is a planned maintenance system for ships. It keeps equipment, maintenance jobs, running hours, spare parts, purchasing, risk assessments, certificates and dry-dock planning in one system that runs on board with no internet connection and syncs with the office automatically. Every completed job is a locked, evidence-grade record. E-PMS works standalone, and works better together with E-CMS, Sealogic's crew management system.

Request a Demo How It Works

Built by the team behind E-CMS, which runs a managed fleet of 55 vessels and over 3,300 seafarers in production today. The product is new; the platform and the people are not.

Why E-PMS

A planned maintenance system built for the way ships actually operate

Ships spend most of their time without a usable connection, crews change every few months, and auditors want evidence rather than good intentions. E-PMS is designed around those three facts.

Offline first, synced always

Every vessel runs its own E-PMS node. Nothing on board waits for a link; everything syncs with the office automatically when one is available.

Evidence, not edits

Completed jobs, stock movements and approved risk assessments are locked records. Corrections are new records with a reason, so history always tells the truth.

Author once, install fleet-wide

Equipment types, jobs, spares and manuals live in one fleet registry. Install them on any vessel, inherit a sister ship, and roll out changes everywhere.

No training required

Every screen has a built-in interactive guide that walks a new crew member through the real buttons on that page, plus a full help centre on board.

How it works

One system, two nodes: the ship and the office

E-PMS is deployed as an on-board vessel node and an office node for the fleet. The interface is the same on both. Each side records what happens where it happens, and the other side receives it on the next exchange.

On board

Vessel node, no internet needed

  • Log running hours per unit or as a whole engine-room round
  • Start, suspend and complete work orders with readings, spares and photos
  • Draw spares from lockers, count stock, stow deliveries
  • Raise requisitions and department orders, sign off on board
  • Prepare risk assessments and confirm toolbox talks
  • Nominate dry-dock items and follow the office decision
  • Propose registry changes and see the office answer

Ashore

Office node, whole fleet

  • Author the fleet equipment registry, jobs, spares and manuals once
  • Install equipment on vessels, migrate with last-known service dates
  • Approve job starts and purchase orders across the fleet from one screen
  • Tender dry-dock scope to yards, compare structured offers, award
  • Track certificates, class surveys and conditions of class
  • Review change requests and management-of-change records
  • Run fleet analytics and produce reports for owners and class

Documents cross poor links

Manuals, certificate scans and photos travel with the data. Interrupted downloads resume where they stopped, and photos are compressed for satellite links.

If the ship server is down

Crew sign in on the office address with the same credentials and keep working, locked to their vessel. The ship pulls everything down when it recovers.

Vessels update themselves

Updates install while the vessel is idle, or immediately when the Master chooses. A ship that is behind keeps working and catches up on its next exchange.

Platform, security and scale

Built to run a fleet, not a pilot

Each operator runs E-PMS on its own isolated deployment, sized for the whole fleet, backed up automatically and connected to every vessel over a sync channel designed for intermittent satellite links.

Single-tenant architecture

Every operator gets a dedicated deployment with its own application and database. Your fleet data is never co-mingled with another company's, which is a clean answer for security reviews and vetting.

Bank-grade security

Encrypted connections everywhere, per-user accounts with role-based permissions and no shared vessel password, single sign-on ashore, and a full audit trail behind every record.

Scales past 1,000 vessels

The office node scales horizontally. A deployment grows from one ship to more than a thousand without a drop in responsiveness, and adding a vessel is an enrolment, not a migration.

Automatic backups and fallback servers

Office data is backed up automatically, and standby servers take over if the primary fails. Every vessel's records are also mirrored ashore by sync, and crews can work on the office address if the ship server is down.

Sync designed for satellite links

Exchanges are acknowledged and resumable, like a reliable transport: only what changed travels, nothing is sent twice, and a dropped link continues from where it stopped. Not traffic greedy, and built for connections that come and go.

Automatic and manual sync

The vessel exchanges data on its own whenever a link is up. Anyone with sync rights can press Sync now to force an immediate exchange, and the footer on every screen shows the link's health and what is pending.

Auto updates with hot-swap versions

A new version downloads in the background and is staged next to the running one. The vessel swaps to it while idle, or immediately when the Master chooses, with a short maintenance screen and no reinstall. If a swap cannot start, the vessel lifts the screen by itself.

Fleet-wide version control

The office rolls a version out; vessels pick it up on their own schedule. A ship that is behind keeps working and pauses receiving until it has updated, so office and ship never disagree about the data they exchange.

1 isolated deployment per operator
1,000+ vessels with no loss of performance
0 reinstalls to update a vessel

Modules

Every module below runs on the vessel without a connection and on the office node for the fleet. Open one for the workflow, who can do what, and how it syncs.

Maintenance

The core of the system: what to do, when, on which equipment, and the proof it was done.

Vessel Dashboard & Maintenance Calendar

An equipment tree that scopes the due-work list, condition trends and spares, with a month, week and day calendar of the same work.

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Work Orders & Evidence Records

Start, perform and close maintenance jobs with executors, readings, running hours, spares and photos, as locked evidence-grade records.

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Running Hours & Condition Readings

Log running hours per unit or as a rounds sheet, with plausibility checks, due-date forecasting and an auditable history.

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Fleet Equipment Registry

Author equipment types, jobs, spares and manuals once in a fleet master catalogue, then install them on any vessel.

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Supply

One chain from a spare drawn on a job to a delivery stowed in a locker, for engine stores and the galley alike.

Spare Parts & Stock Control

A per-locker, append-only ledger of every spare on board, with transfers, stocktakes, inventories and below-minimum alerts.

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Procurement & Requisitions

Turn demand into stock on board: requisitions and department orders through board sign-off, office approval, purchase, delivery and stow.

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Provisions & Catering Stores

Food and beverage stock in dated batches, coloured by expiry, ordered through the same pipeline and disposed of with a recorded waste value.

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Safety & Compliance

The controls that gate the work and the records that class, flag and vetting ask to see.

Risk Assessments & Work Permits

Prepare, score and approve risk assessments on a 5x5 matrix, reuse them as a library and gate flagged jobs behind a valid one.

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Certificates & Class Surveys

Class and statutory certificates with expiry and survey windows, conditions of class and survey items linked to equipment, synced to the ship.

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Fleet & Projects

Office-side views across every vessel: docking projects and the numbers behind management review.

Dry-Dock Planning & Yard Tendering

Nominate docking scope on board, tender it to shipyards by RFQ, compare structured offers side by side and plan the docking against the class window.

Learn more

Fleet Analytics & Reports

Fleet-wide completion, backlog and overdue trends by vessel and system, corrective ratios and reports for owners, class and management review.

Learn more

Platform

What every module above runs on: the vessel node, the sync channel and the update mechanism.

Offline Vessel Node & Automatic Sync

Each vessel runs its own E-PMS node that works fully offline and exchanges data with the office whenever the link is up.

Learn more

See E-PMS run a vessel offline and your fleet ashore.

Early-Adopter Programme Request a Demo

  1. Proven platform

    Built by the team behind E-CMS

    Same platform and same people as E-CMS, which runs a managed fleet of 55 vessels and over 3,300 seafarers in production today.

  2. December 2026

    First commissioning

    Go-live date agreed with the first client fleet, ship and office.

  3. Now

    Dry-Dock module in active development

    Docking project management is being extended ahead of the first commissioning.

Standalone or with E-CMS

Complete on its own. Better with crewing connected.

E-PMS is a full planned maintenance system standalone. Run it together with E-CMS, Sealogic's crew management system, and the two share the people, so nothing is keyed twice between the crewing and technical departments.

Area E-PMS standalone E-PMS with E-CMS
User provisioning The office creates crew and office accounts and curates the rank vocabulary in E-PMS. Crew accounts, ranks and departments flow from E-CMS. A sign-on ashore grants vessel access; a sign-off revokes it automatically.
Job execution Executors are picked from the vessel's E-PMS crew list and frozen onto the completed record. The executors offered are the crew actually on board, by rank and department, with the same identities crewing holds.
Work hours Each work order times the work of its executors and banks the hours on the record. Hours worked on maintenance are exchanged with E-CMS rest-hours records, so nothing is re-keyed from memory.
Sign-in Per-user accounts on ship and office; Microsoft single sign-on available ashore. One Sealogic sign-on across E-CMS and E-PMS for office users.
Superintendent fleets Assign each superintendent the ships they are responsible for; every list narrows to that fleet. Inherit the assignment from the vessels E-CMS lists the person on, then adjust by hand if needed.
Read more about the E-CMS integration

Designed to produce the evidence auditors ask for

E-PMS does not replace your management system. It generates the maintenance evidence that TMSA, SIRE 2.0, ISM and class expect, as a by-product of doing the work.

Framework Expectation What E-PMS records
TMSA 3 Element 4 Reliability and maintenance standards Critical equipment flagged and reported separately, a recorded basis for every interval, calendar and running-hours scheduling, deferrals with reason and approval, spares tied to equipment with minimum-stock alerts, breakdowns with root cause
TMSA 3 Element 7 Management of change A strategy change on a critical job raises a management-of-change record instead of saving silently; a MOC register with linked risk assessments
TMSA 3 Element 8 Incident reporting and analysis Breakdown work orders with root-cause category; fleet-wide grouping of failures by equipment type across sister vessels
TMSA 3 Element 11 Emergency preparedness Statutory function tests scheduled as jobs with readings and completion evidence
TMSA 3 Element 12 Measurement, analysis and improvement Fleet analytics: completion, backlog, overdue by criticality, corrective ratio, trends per vessel and system
SIRE 2.0 / ISM Code Planned maintenance and evidence of implementation Locked completion records with executors, readings, spares and photos; evidence pack per equipment; certificate and survey status on the work list

E-PMS is a tool for producing evidence. It is not a certification and does not replace class, flag or vetting approval.

In active development

Dry-Dock: from nominated scope to an awarded yard

The Dry-Dock module runs a docking as a project: the crew nominate items, the office approves them, tenders the scope to shipyards, compares the offers and plans the docking against the class survey window. Its project-management side is the current focus of work ahead of the first commissioning.

Dry-Dock planning in detail
  1. 1

    Nominate

    Anyone aboard adds docking items, directly or from the equipment tree. The office approves or declines each with a reason the crew can see.

  2. 2

    Tender

    Shortlist yards on a map or by port, country and dock size. One RFQ per yard carries the approved items to an online quote form.

  3. 3

    Compare and award

    Structured offers side by side: cheapest total first, cheapest per line highlighted, budget variance, docking window and validity.

  4. 4

    Plan

    A timeline of dockings and in-water surveys against the regulatory due window. Completing a docking closes the hull-inspection work and raises the next cycle.

Early-adopter programme

The first partner is contracted. Seats are still open.

E-PMS is built with the industry rather than for it. A limited number of R&D partner seats remain for shipowners and managers who want a system shaped around how they actually work. Here is where the programme stands.

  1. July 2026

    Kick-off workshop

    Real maintenance workflows mapped against the system with the contracted clients.

  2. September 2026

    Working system demonstrated

    Shown ship-to-office to the first client fleet.

  3. December 2026

    First commissioning

    Agreed go-live with the first client fleet; Dry-Dock project management extended ahead of it.

What you get

  • A PMS harmonised with your existing workflows before it goes live
  • A working system to evaluate now, not a slide deck
  • A reasonable discount in exchange for your involvement

What we get

  • Your expertise and your view on the same problems from a different angle
  • A partner already familiar with the system by the time we reach deployment

Who qualifies

30+

vessels in fleet

10+

years in operation

If this fits your organisation, write to info@sealogic.eu or request a demo.

Request a Demo

Planned Maintenance System FAQs

What is a planned maintenance system (PMS) for ships?
A planned maintenance system is the software a vessel and its management office use to schedule, carry out and record maintenance on ship equipment. It holds the equipment list, the maintenance jobs with their intervals, the running hours that drive usage-based work, the spare parts and the history of what was done, by whom and when. Class societies, flag states and vetting schemes such as TMSA expect a working PMS as evidence that critical equipment is maintained on time.
Does E-PMS work without an internet connection on board?
Yes. The vessel runs its own E-PMS node and nothing on board waits for a connection. Crews log running hours, start and complete work orders, use stores and raise requisitions offline. Everything syncs with the office automatically whenever the satellite link is up, and large documents such as manuals and photos are transferred piece by piece so that a poor link still delivers them. See the offline vessel node.
Can E-PMS run standalone, without E-CMS?
Yes. E-PMS is a complete planned maintenance system on its own, with its own users, ranks and fleet administration. When it runs together with E-CMS, crew accounts and eligibility come from crewing automatically, real crew members and ranks appear on work orders as executors, and hours worked on maintenance are exchanged with rest-hours records. See E-CMS integration.
What is the current status of E-PMS?
E-PMS is built by the team behind E-CMS, on the same platform that runs a managed fleet of 55 vessels and over 3,300 seafarers in production today. Development of the maintenance product started in July 2026 with a workshop alongside contracted clients. A working system has since been demonstrated ship-to-office to the first client, and the first commissioning is scheduled for 1 December 2026. Work is currently focused on the Dry-Dock module, which manages the docking project from scope nomination to shipyard tender, offer comparison and planning against the class survey window.
How does E-PMS help with TMSA, SIRE 2.0 and ISM audits?
E-PMS is designed to produce the evidence those frameworks ask for: critical equipment flagged and reported separately, a recorded basis for every maintenance interval, deferrals that carry a reason and an approval, risk assessments gated before work starts, management-of-change records on strategy changes, breakdowns captured with a root cause, and fleet analytics for management review. It supports TMSA 3 elements 4, 7, 8, 11 and 12 as well as SIRE 2.0 and ISM Code expectations. It is a tool for producing evidence, not a certification.
How are spare parts and purchasing handled?
Spares are kept per storage locker in an append-only ledger. Completing a work order draws the parts used from stock automatically, and anything that falls below its minimum can raise a requisition. Orders run through board sign-off by the Master or Chief Engineer, office approval, purchase, delivery and stowing into lockers, which books the stock ledger. See stock control and procurement.
How is a new vessel brought onto E-PMS?
The office registers the vessel, installs the equipment it carries from the fleet registry and enrols the ship node. On its first exchanges the vessel self-populates with its equipment, maintenance plan, spares, stock levels, open work orders, crew accounts and certificates. Existing fleets can be migrated with last-known service dates so that jobs land with correct, even overdue, due dates from day one.
How are software updates delivered to vessels?
Vessels keep themselves current. Updates download over the normal link and install while the vessel node is idle, and the Master can trigger an installation immediately from the footer. Crews see a short maintenance screen and the system returns on its own. A vessel that is behind keeps working; it simply catches up on its next exchange.
Is E-PMS single-tenant, and how is the data secured?
Yes. Each operator runs E-PMS on a dedicated deployment with its own application and database; fleet data is never shared with another company's system. Security is bank-grade: encrypted connections everywhere, per-user accounts with role-based permissions and no shared vessel password, single sign-on for the office, and a full audit trail behind every record. Office data is backed up automatically and fallback servers stand in if the primary fails.
How many vessels can one E-PMS deployment handle?
The office node scales horizontally, so a single deployment grows from one ship to more than 1,000 vessels without a drop in performance. Adding a vessel is an enrolment from the Fleet page, not a new installation or a migration.
How much satellite bandwidth does E-PMS use?
Very little. Sync is designed for intermittent satellite links: exchanges are acknowledged and resumable, like a reliable transport, so only what changed travels and nothing is sent twice. Photos are compressed before they leave the ship, large documents cross the link piece by piece, and a dropped connection continues from where it stopped. Sync runs automatically whenever a link is up, and anyone with sync rights can force an exchange with Sync now.
Who is E-PMS for?
Shipowners and ship managers who want one maintenance system across the fleet, technical superintendents who need a live picture of overdue and critical work, and crews who need a tool that works at sea without connectivity or training. Roles cover Crew, Officer, Master, Office and Admin, and each person sees only what they can act on.
What happens to the data when a ship is sold or leaves the fleet?
The office deactivates the vessel. Its on-board data is removed and the ship node shows a decommissioned notice, so nothing stays with the new owner. The office keeps the vessel's complete synced history, and if the ship returns to the fleet it can be enrolled again with that history restored.
How does E-PMS keep maintenance records auditable?
Completed work orders, stock movements and approved risk assessments are locked records. Corrections are new records with a reason: a re-assessment, a stocktake adjustment, a redacted reading. Every reschedule, approval and change request is stamped with who did it and why, so the history always tells the truth an auditor expects to see.
Can I still join the E-PMS early-adopter programme?
Seats remain open for shipowners and managers with fleets of 30 or more vessels and at least 10 years in operation. Partners get a system harmonised with their own workflows and a discount in exchange for their involvement. Write to info@sealogic.eu or request a demo.

Ready to Put Maintenance on One System?

See Sealogic E-PMS run a vessel offline and a fleet ashore: work orders, running hours, spares, procurement, risk and dry-dock planning in one place.

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