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Cash Box — Per-Currency. Period-Tight. Audit-Ready.

The ship’s cash that actually matches ship life. Track spend in the currency it happens, lock each period with confidence, and ship finance packs in a click. From Cash to Master to fresh provisions, waste disposal, certificates renewal, and beyond — every line lands where it should, and payroll stays in sync.

Per-currency cashbox with FX Vessel & period control Fast-entry, real-world categories Shortcuts: Cash Advance / Paid Onboard PDF/XLSX exports in seconds Approvals & full audit trail Integrated with Crew Accounting & Payroll
Cashbox InterfaceCashbox Interface
File ManagerFile Manager
Payout RollsPayout Rolls
PDF ExportsPDF Exports
Transaction HandlingTransaction Handling
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Per-currency, no guesswork
Pick the currency and rate; we keep the math and roll-ups honest.
Close by period
Work in the active month, lock it, and reproduce totals anytime.
Exports that travel well
PDF for summaries, XLSX for detail — finance-ready instantly.
Cash to Master (CTM)
  • Record CTM receipts and disbursements per currency.
  • Lock to vessel period for crystal-clear reconciliation.
Fresh provisions & stores
  • Log galley and stores purchases as they happen.
  • Attach invoices and keep vendors tidy.
Waste disposal
  • Capture garbage/ sludge/ waste landing fees.
  • Keep port references for quick look-ups.
Certificates renewal
  • Flag renewals and fees by certificate.
  • Keep the paper trail alongside the spend.
Repairs & maintenance
  • Small fixes or urgent call-outs — itemized and attributable.
  • Group by work type for clean reporting.
Crew transport & visas
  • Airfare, transfers, visas — captured per trip.
  • Reference crew and sailing to avoid confusion.
Medical & welfare
  • Doctor visits, medication, welfare expenses.
  • Keep sensitive notes where they belong.
Agency & port charges
  • Agency fees, port dues, sundries.
  • FCN/agency totals where applicable.
Cash Advance / Paid Onboard
  • One-tap shortcuts for the common flows.
  • Downstream mapping into deductions & payroll.
Everything else that happens at sea
  • Flexible categories for the ‘misc’ bucket.
  • Notes, attachments, and clean audit lines.
Vessel & period context
  • Every entry knows its vessel and month.
  • Open/close control to protect approved history.
Exchange rates & roll-ups
  • Track rate per transaction; see functional totals at a glance.
  • Running balances that add up — every time.
Outputs auditors love
  • Daily/period PDFs for sign-off.
  • Full XLSX detail for the number-hungry.
Approvals & traceability
  • Timestamps, user attribution, and permissions.
  • Reopen only when you’re allowed to.
Built for the downstream
  • No double entry — flows straight to Crew Accounting.
  • Deductions line up perfectly for payroll.

How it works

  1. 1
    Open the month

    Pick the vessel and active period. Starting balance and currency context are set.

  2. 2
    Log the real world

    CTM, provisions, waste, certificates renewal and more — fast entry with clear categories.

  3. 3
    Export & share

    PDF summaries for sign-off; XLSX detail for finance and agents.

  4. 4
    Close with confidence

    Lock the period. Reproduce the exact totals later — no surprises at audit.

  5. 5
    Sync to payroll

    Advance/Paid Onboard flows into deductions; Crew Accounting stays perfectly aligned.

Common questions

Per-currency really means each transaction can differ?
Exactly. Every line carries its currency and rate; period views roll up to your functional currency for clarity.
Can we lock a month after review?
Yes — close the period to prevent changes. Authorized users can reopen with a full audit trail.
What exports are available?
Period PDFs for sign-off and detailed Excel (.xlsx) transaction lists for finance/agents.
Crew & officers
  • Fast, tidy entry
  • Zero guesswork on currency
  • Less back-and-forth with office
Compliance
  • Approvals and audit trail
  • Reproducible period snapshots
  • Clear categories & references
Finance & payroll
  • PDF/XLSX on tap
  • Perfect downstream mapping
  • No double entry across modules

See Cash Box in action

From CTM to certificates renewal — watch per-currency entries flow through period close and into payroll.

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Get in Touch

We'd love to hear from you. Schedule a meeting or send us a message.