Work Orders & Evidence Records

A work order in E-PMS is one due instance of a maintenance job on a specific piece of equipment. Completing it captures who did the work, the readings taken, the running hours, the spares used and photos, and the result is an immutable record. Closing a scheduled job automatically schedules its next occurrence, so the plan never empties itself.

Start, Suspend, Complete

A due job is started with at least one executor named and a timer running; it can be suspended with the worked time banked and resumed later, or completed directly. The timer is immune to a mis-set ship clock. Statuses move from due to in progress, suspended and completed, and any open job can be postponed with a mandatory reason. Due flips to overdue by itself as dates pass or as running hours are logged.

Gates Before Work Can Start

Some jobs need a sign-off first: an officer for routine work, the Master or Chief Engineer for critical work. The eligible approver sees an approve button right on the row. A job flagged as requiring a risk assessment cannot start without a valid covering assessment: if one exists the crew confirm it as a toolbox talk, if not the risk editor opens to author one. See risk assessments.

What Completion Captures

The completion form records the work period, before-and-after readings for the job's defined parameters (an out-of-limit value is kept as it is but must be explained), the counter reading taken on the job, the executors whose names are frozen onto the record, the spares used starting from the job's bill of materials, a breakdown flag with a root-cause category, and notes and photos. Saving draws the parts from stock and offers a requisition for anything that falls below its minimum.

Deferrals That Explain Themselves

Rescheduling is a deliberate act. A job is postponed by date or by running hours with a required reason, the number of postponements is capped and every one is recorded, and deferring critical or safety-related work additionally requires a risk note. History therefore shows not only when a job moved but why, which is exactly what an auditor asks.

Locked Records

Once marked done, a work order is a locked record. Corrections are new records, never edits. On board this all works offline: completions, spares, executors and reschedules sync up to the office on the next exchange, and the office can also close a job on a vessel's behalf.