Spare Parts & Stock Control

Stores in E-PMS shows every spare the vessel carries, per storage locker, against a minimum level. It is a strict append-only ledger: every receipt, work-order consumption, locker-to-locker transfer and stocktake correction is a recorded movement, so the on-hand number always reconciles with its history. Nothing is overwritten; corrections are new entries.

Reading the Numbers

Each row shows on-hand summed across lockers and a by-locker breakdown, colour-coded: red for out of stock below minimum, amber for below minimum with some on hand, green for healthy. The page opens on the below-minimum filter when anything is low. Search matches spare, part number or equipment.

Everyday Stock Work

Transfer stock between lockers. Adjust a single spare's count with a reason. Count a whole locker in one inventory grid, where only the lines that differ from the book are corrected, or print a count sheet first and key the physical count back in. Open any spare's history to see every movement that produced its current number. Lockers are defined per ship and can only be removed once empty.

Where Stock Changes Come From

Consumption is booked automatically when a work order is completed, fullest locker first; if usage exceeds recorded stock the shortfall is booked honestly. A spare that falls below its minimum either raises a requisition silently, if it is set to auto-reorder, or offers to raise one. Receipts are written when a delivered order is stowed into a locker on the procurement page.

Where Stock Is Corrected

Quantities are corrected where the stock physically is: on board, or by a vessel-bound user on the office node when the ship system is down. The office manages locker definitions and reads the rest. Every write syncs between ship and office.