Procurement & Requisitions

Procurement in E-PMS turns the vessel's demand for spares and stores into stock on board. One page hosts department orders, multi-line lists drafted on the dashboard, and auto-requisitions, single-spare reorders raised when stock falls below minimum. It is also where deliveries are stowed into lockers.

Where Demand Comes From

An auto-requisition is raised when a completed job draws a spare below its minimum. A manual requisition picks a spare, a quantity and a note. A department order is drafted by dragging spares onto an order on the dashboard. Recurring orders for slopchest, catering or provisions are cloned from any past order with one reorder action and adjusted for this run.

The Order Pipeline

Draft, awaiting Master or Chief Engineer, with the office, office approved, purchased, in delivery, delivered. Engine and electrical orders are signed off on board by the Chief Engineer, everything else by the Master. Ashore an approver approves or declines; a decline carries a note the crew read word for word. When the shipment arrives the crew mark it delivered and stow each line into its locker, which books the stock ledger and closes any requisition the delivery covered. Short receipts are allowed and flag the order for attention.

Fixing a Basket Without Rebuilding It

While an order is still pre-purchase, each line can be rejected or moved to another of the same vessel's orders, or split into a new draft on board. A line can never end up on another ship's order. Once an order is purchased its lines are committed.

Office View and Suppliers

Ashore, procurement opens on the whole fleet and narrows to one ship from the fleet sidebar. Orders are raised against an approved-vendor list that is screened against OFAC, EU and UN sanctions lists every time a supplier is saved: a blocked vendor cannot be marked approved and the purchasing layer refuses to order from it. A standard-stores catalogue with IMPA and ISSA codes backs non-equipment orders.

Nothing Waits on the Link

Orders are raised, board-approved, delivered and stowed on the offline ship and replicate up; office decisions are made ashore and replicate down. A badge on the menu counts the orders waiting on you, and the office's decisions keep showing until the crew have read them.