Sealogic E‑CMS (Crew Management System) gives Crew Managers a single source of truth for people, planning, compliance, and costs — purpose‑built for shipping and ship management companies.
Why this matters
Managing rotations, certifications, and charterer expectations across mixed fleets is too complex for spreadsheets and email threads. Oil majors and PSCs expect digitally auditable records (SIRE 2.0, TMSA, CDI). Sealogic E‑CMS replaces manual effort with proactive, auditable workflows — protecting schedules, reputation, and margin.
What Crew Managers struggle with today
- Fragmented dataCertificates, medicals, sea service, and appraisals live in spreadsheets and PDFs — causing version conflicts and missed expiries.
- Compliance pressureKeeping pace with STCW/MLC, flag state, union CBAs, and oil‑major matrices across tankers and gas carriers is error‑prone.
- Rotation complexityGas vs. oil tanker experience, visa/medical timing, fatigue and rest hours, and last‑minute port changes complicate planning.
- Limited visibilityStatic reports make it hard to forecast manning costs, readiness, and training gaps in real time.
How Sealogic E‑CMS solves it
Centralized, real‑time crew database
One profile per seafarer with certificates, medicals, sea service, performance, training, and travel. Instant validation of expiries and eligibility by rank/vessel type.
Matrix & compliance automation
Built‑in rules for OCIMF, CDI, TMSA and company matrices. The system flags gaps (e.g., Gas Cargo Handling endorsement) before you assign crew — generating audit‑ready reports for SIRE.
Integrated planning & rotations
Drag‑and‑drop multi‑vessel planning with visas, medicals, travel, and reliefs linked to each change.
Cost control & payroll integration
Syncs attendance, leave, and allotments to payroll/ERP for accurate manning costs by vessel, rank, and voyage, with forecasting and variance tracking.
Crew self‑service portal
Seafarers can view schedules, sign contracts, and track approvals — reducing HR emails and increasing engagement.
Accounting & Payroll
Unified accounting for all crew-related expenses with a built-in Slopchest (ship store) module. Tracks purchases, voyage expenses, payroll, and home allotments — giving real-time cost visibility and automated synchronization with ERP and financial systems.
Operational impact
| Area | Today | With E‑CMS | Improvement |
|---|---|---|---|
| Crew documentation | Manual tracking in spreadsheets | Automated validation & expiry alerts | Up to 80% less admin time |
| Planning & rotations | Per‑vessel plans, duplicate entries | Unified planner across fleet | ~30% faster scheduling |
| Compliance | Reactive checks before audits | Continuous digital monitoring | Fewer vetting findings |
| Payroll | Manual data transfer | ERP/payroll integration | Fewer errors, faster closing |
| Reporting | Ad‑hoc Excel summaries | Real‑time dashboards | Immediate insight |
Strategic benefits for your fleet
- Compliance assuranceReduce risk of detentions or charterer rejection due to invalid documentation.
- Operational continuityStreamlined crew changes for tight turnarounds and last-minute port calls.
- Retention & moraleTransparent rotations and self-service reduce uncertainty and boost satisfaction.
- Coordination & collaborationUnite crewing, training, travel, and finance teams within one connected system — improving visibility, reducing duplication, and accelerating decision-making across departments and stakeholders.
- Custom API integrationSeamlessly connect E-CMS with your existing systems — ensuring unified, automated data flow across your digital ecosystem.
- Cost efficiencyAdministrative savings plus fewer non-compliance events deliver ROI in 06–12 months.
Implementation Timeline
Day 0
Environment ready
Access, SSO, and connectivity confirmed.
Day 0–45
Data import & checks
Run migration scripts and validate results.
Day 1–46
User training
Role-based walkthroughs and sign-off by departments.
Day 2-47
Go-live
Transition to production within 1 working day.
FAQ
Will E‑CMS work with our payroll and ERP?
Yes — Sealogic supports integrations to synchronize ranks, vessels, attendance, leave, and allotments, so costs stay accurate without double entry.
How does it support SIRE 2.0 and matrices?
Company and charterer matrices are modeled in the system. Crew assignments are validated in real time and audit packs are generated automatically for vetting.
Experience E-CMS in Action
We maintain a live demo environment at demo.sealogic.eu so you can explore the system. For security reasons, demo login credentials are provided on request.