Sealogic E-CMS helps Crewing Officers move faster: capture candidates, verify documents, match eligibility, schedule interviews, plan travel, and execute crew changes — all in one place.
Why this matters
Day-to-day crewing work is high-volume and time-sensitive. Operators juggle candidate pipelines, visa/medical timing, vessel schedules, and last-minute port changes — often across spreadsheets, inboxes, and messaging apps. Sealogic E-CMS centralizes tasks and communications so you can fill positions on time and stay compliant.
What Crew Operators struggle with today
- Scattered candidate dataCVs, sea service, references, and copies of documents live in email threads and folders.
- Slow screeningManual checks for rank, vessel type, endorsements, and recent sea time delay shortlisting.
- Visa & medical timingExpiries, embassy slots, and clinic availability derail otherwise confirmed line-ups.
- Crew-change coordinationAligning travel, port calls, reliefs, and handover documents is time-consuming and error-prone.
How Sealogic E-CMS helps Crewing Officers
Candidate pipeline (ATS)
Centralized intake, tagging, and shortlisting. Attach sea service, certificates, appraisals, and references to one profile; filter by rank, vessel type, and availability.
Smart eligibility & matrix checks
Instant validation against OCIMF/CDI/company matrices and rank rules. Flags gaps in endorsements, sea time, or training before you plan a candidate.
Document collection & e-sign
Request documents with one click, track status, and capture e-signatures for contracts and declarations. Automated reminders for expiries.
Visa & medical scheduling
Manage medicals, vaccinations, visas, and LOIs with lead-times and checklists tied to each assignment and port call.
Crew-change & travel planning
Link reliefs, travel itineraries, and documents to each change. Flight tickets, agency contacts, and port info attached to the movement record.
Built-in communications
Email templates, checklists, and notifications from within E-CMS, so operators don’t hop between inboxes and spreadsheets.
Operational impact for Crewing Officers
| Area | Today | With E-CMS | Improvement |
|---|---|---|---|
| Candidate intake | CVs via email, manual sorting | ATS with tags & filters | Faster shortlists |
| Eligibility checks | Manual matrix checks | Automatic validation | Fewer rejections |
| Docs & contracts | Chasing by email | Requests, reminders, e-sign | Less admin time |
| Crew change | Fragmented info | Single movement record | Fewer errors |
| Communication | Multiple tools | Templates & notifications | Faster responses |
Benefits for your crewing desk
- Fill roles fasterFrom intake to confirmed line-up with fewer handoffs and less back-and-forth.
- Fewer last-minute surprisesProactive alerts on expiries, visas, and travel constraints.
- Zero duplicate entryOne profile per seafarer; documents and history reused across assignments.
- Integrated communicationSend, track, and template messages without leaving E-CMS.
- Coordination & collaborationOperators, travel, and compliance work in one system with shared context.
- Custom API integrationConnect to your existing travel, payroll, and reporting tools.
FAQ
Can I import existing candidates and crew?
Yes. We provide structured templates and can run assisted imports from your current sheets or database.
Do you support email templates and reminders?
Yes. Create templates for document requests, interview invites, and travel notices with automatic reminders.
What about visa and medical lead-times?
Lead-times and expiries are tracked per assignment so you can line up candidates with confidence.
See the Operator Workflow
We can walk through your real vacancies — from intake to travel — in a live demo. Request access and we’ll set you up.