Sealogic E‑CMS gives Crew Accountants full control over earnings, deductions, cash movements, and reporting — with audit‑ready trails across vessels and the fleet. Automate home allotments with deadlines, lock changes after cut‑off, and generate monthly or final balances in clicks.
What you get
- Full earnings & deductions overviewConsolidated ledger per seafarer and per vessel with drill‑down to voyage and payroll period.
- Automated Home Allotment with deadlinesDefine a monthly cut‑off; after the set date, vessels cannot change allotments and statuses flip to Ready to Send for remittance.
- Monthly & Final balance handlingClose the period, compute balances, and create clearance statements on sign‑off.
- Ships’ cash boxes in real timeLive cash box positions with receipt/voucher sync and journal approval workflow.
- Comprehensive slopchestPrice lists, issues/returns, and admin controls on the accounting side; all postings flow to crew deductions and affect cash boxes instantly.
- One‑click reportsWell‑formed Monthly Reports to PDF/Excel for any vessel or the whole fleet — in seconds.
Multicurrency, made simple
Operate with crew contract currencies, ship cash box currencies, and slopchest currencies simultaneously. The accounting engine applies preset exchange rates (per date/period) to convert automatically and exposes both functional and transaction currency views.
- Preset exchange rates with effective dates and audit log
- Per‑vessel base currency and per‑crew contract currency support
- Auto conversion on vouchers, allotments, slopchest, and balances
- Variance reporting when rates change mid‑period
Automations that prevent leakage
- Cut‑off locksAfter the defined allotment deadline, edits are blocked onboard; HQ can release only via role‑based override with full traceability.
- Crew change hooksOn closing a crew change, the system auto‑notifies accounting and exposes travel and other crew change expenses for settlement immediately.
- Instant cash/slopchest syncSlopchest issues create deductions and cash sales increment cash box in one step.
- Exception alertsOver‑spend, negative cash box, or overdue remittances trigger alerts to vessel and office.
Typical workflows
- Monthly close
Import rates → lock allotments at cut‑off → validate cash box → post slopchest → run balances → export PDF/Excel.
- Final balance on sign‑off
Auto‑gather earnings/deductions, apply outstanding slopchest, settle cash advances, and generate clearance.
- Remittance run
Allotments marked Ready to Send → bank file/export per currency and beneficiary → status tracking and reconciliation.
- Audit pack
One click to compile vouchers, rate tables, approvals, and change history for the selected period.
Accounting KPIs at a glance
FAQ
Can we set different cash box currencies per vessel?
Yes. Each vessel can have several cash boxes with various currencies; conversions apply automatically using preset rates.
Can we export bank files?
The allotment run outputs structured Excel/PDF and can be configured to match your bank’s import format.
How often is data synced from vessels?
Synchronization is instant. Once a transaction is registered by the Master — whether it’s a cash box entry, slopchest turnover, or crew expense — it becomes immediately available to all stakeholders on shore without delay.
Experience E-CMS in Action
We maintain a live demo environment at demo.sealogic.eu so you can explore the system. For security reasons, demo login credentials are provided on request.